Effective date: 01 July 2015
Sage Bionetworks (“Sage Bionetworks, “we,” or “us”) is a 501(c)(3) nonprofit biomedical research organization in the United States, created to enhance how researchers approach the complexity of human biological information and the treatment of disease.
We have developed a mobile application (the “Share the Journey App”) to facilitate our Share the Journey: body, mind and wellness after breast cancer treatment research study (the “Study”). The Study is designed to help Sage Bionetworks and research partners understand variations in symptoms following breast cancer treatment. The Study and the Share the Journey App are designed for women aged 18 to 80 who have had breast cancer and those without a history of any cancer.
Registering for the Study through Sage Bionetworks.
In order to access the Share the Journey App functionalities, we ask you to create an account through the Share the Journey App. To create an account, you must provide a username, a password and your email address. If you wish, you can also provide your name and birth date. We will inform you of the purposes for which we are collecting, processing, using, and sharing your personal data and we will obtain your consent through an informed consent document and process. You must affirmatively consent to participate in the Study prior to creating your account. To provide your informed consent, you will be asked to provide your first and last name, as well as your signature.
Information We Collect
In addition to the data we collect in registration for the Study, we collect the following through the Share the Journey App and the Study:
- Data Imports. The Share the Journey App allows you to import data to the Share the Journey App and the Study, including data collected in connection with your performance of specified tasks while holding your iPhone like exercising or journaling, or through sensors on your iPhone. You may also give permission to import certain data from third party wearable activity devices (like Fitbit or Jawbone), as well as other data that you may have provided to Apple Health app separately or that may be available through other third party applications and data available through Health app, such as birthdate, weight, height, steps walked or sleep pattern. We are not responsible for the data practices of third parties from which you may elect to import data and you are advised to consult their privacy policies separately. You may choose not to import these data types and to still participate in the Study.
- Health Surveys. With your permission, we collect and process some personal data that is necessary for the purpose of the study. To better understand your evolving health, we will ask you to answer questions about yourself (e.g., body height, weight, gender, age), your medical history, and your current health, race or ethnicity. You may choose to leave any questions that you do not wish to answer blank.
- Standard Log Information. We automatically collect standard server log information, such as internet protocol address and details of how you used the Share the Journey App (e.g. history of page requests such as uploading data or signing in and date/time of request).
- Location data. You may elect to turn on the location services on the Share the Journey App and grant the app access to your GPS coordinates. With your permission, we use that location data to determine the overall distances you travelled so that we better understand your level of activity and evolving health, but we do not share your actual location.
- Other Information You Provide to Us. We also receive other information, including personal data that you may provide to us, such as comments or questions you provide to us.
How We Use Information
We use your contact information, including email address, to contact you for administrative purposes regarding your participation in the Study and your use of the Share the Journey App.
We use the information that we collect through the Share the Journey App and the Study to operate, maintain, enhance and provide all features of the Share the Journey App and the Study, to provide services and information that you request, to respond to comments and questions and otherwise to provide support to users.
Your data will be used for improving general health, medical and fitness management and for the purposes of medical research. Your data will NOT be used for advertising or other use-based data mining purposes. We will not access your personal contacts, other applications, personal photos nor text and email messages on your iPhone.
With regard to our processing of personal data for the Study, our Share the Journey App and the necessary ancillary services aggregate user-provided and user-generated information, including personal data. We separate your account information (e.g., name or email address) from your Study data (including survey responses, tasks measurements and health information such as height, body weight, blood pressures, heart rates and medications) and combine your coded Study data (without your name) with those of other Study participants for research and analysis as described below under “How We Disclose Information.”
How We Disclose Information
- When we work with third parties who provide services on our behalf, we take steps to limit the personal data provided to them to that which is reasonably necessary for them to perform their functions for the allowable purposes listed above. We require them by contract to agree to only process the personal data in accordance with our instructions and to maintain the security and confidentiality of such information by applying adequate technical and organizational measures.
- To the extent permitted by applicable law, we may disclose your information if required to do so by law to comply with state and federal laws, in response to a court order, judicial or other government subpoena or warrant, or to otherwise cooperate with law enforcement or other governmental agencies.
- We also reserve the right to disclose your information that we believe, in good faith, is appropriate or necessary to (i) take precautions against liability, (ii) protect ourselves or others from fraudulent, abusive, or unlawful uses or activity, (iii) investigate and defend ourselves against any third-party claims or allegations, (iv) protect the security or integrity of the Share the Journey App and the Study and any facilities or equipment used to make the Share the Journey App or Study available, or (v) protect our property or other legal rights (including, but not limited to, enforcement of our agreements), or the rights, property, or safety of others. We will notify you of any such disclosures.
- Information about our users, including personal data, may be disclosed and otherwise transferred to an acquirer, successor, or assignee as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, or in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets, to the extent and in the way as prescribed by applicable law.
How is my Health app data handled?
Do Not Track
We do not track our Share the Journey App visitors over time and across third party websites or online services to provide targeted advertising, and we do not specifically respond to Do Not Track (“DNT”) signals.
Sage Bionetworks uses appropriate physical, managerial, and technical safeguards that are designed to protect the confidentiality, integrity and security of personal data that we collect and maintain against accidental or unlawful loss, theft and misuse and unauthorized access, disclosure, alteration destruction, or any other type of unlawful processing. We cannot, however, fully guarantee the security of personal data or other information transmitted to us through the Share the Journey App or the Study.
We take steps to ensure that your personal data is kept in de-identified format by removing personal data that reasonably can be used to identify you directly, such as name or telephone number, from the research study data. However, experts in re-identification may be able to reverse our processes and/or attempt to re-identify you if given sufficient cross-reference information. Total anonymity cannot be guaranteed.
Your Rights and Choices Subject to applicable law, you may have certain rights regarding the personal data we maintain about you. You may have the right to request access to and receive information about the personal data we maintain about you, or have your personal data rectified, blocked or deleted if it is incorrect, inaccurate or outdated. Following your request, we will accommodate your enquiry as required by applicable law.
Within the App, you are able to review and amend certain personal data we have collected through your use of the Share the Journey App and participation in the Study.
If you wish to access, rectify, delete or block any other personal data we hold about you, you may contact us at email@example.com. Please note that while any changes you make will be reflected in active user databases within a reasonable period of time, we may retain all information you submit for backups, archiving, prevention of fraud and abuse, analytics, satisfaction of legal obligations, or where we otherwise reasonably believe that we have a legitimate reason to do so, as permitted by applicable law.
At any time, you can elect not to grant access to the use of location data by de-activating the relevant setting within the Share the Journey App or your mobile device.
If you would like to withdraw from the Study, you may do so within the Share the Journey App by clicking on the “leave study” link in your profile page. You also may contact us at PDApp@sagebase.org to withdraw from the Study.
You can withdraw any consent you have provided to us for the processing of your personal data at any time and free of charge. Please note that if you withdraw from the Study, we will stop collecting new data from you, but the coded study data that you have already provided will already have been distributed and will not be able to be destroyed or deleted.
If you have questions about your rights and choices in relation to your personal data, or would like to request additional information, please contact firstname.lastname@example.org.
Cross-Border Transfer of Your Information
Although you may access the Share the Journey App or participate in the study from a location outside of the United States, any personal data collected by us in connection with the Share the Journey App or the study may be transferred to, processed, and stored within the United States. Also, we may transfer your data from the United States to other countries or regions in connection with storage and processing of data, fulfilling your requests, and operating the Share the Journey App and the Study.
By using the Share the Journey App or participating in the Study, you will be asked to consent to the transfer of your personal data, including your health information and location data, to countries outside of your country of residence, including to the United States.
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